The arena for this is the Annual General Meeting and although this may conjure up thoughts of formal proceedings and talking heads in suits prattling on about stuff hardly anyone can be bothered with we can be as informal as we please and talk about things that we want to because the club exists as an unincorporated association.
This informal approach is fine all the while that individual members are prepared to cater for different facets of the club in their own names and can keep themselves safe from liability for breach of contract and claims for liability and, when any member ceases to do so, other members are prepared to take on the responsibilities.
Now that the number of registered members has topped 500 and is increasing steadily (which has been the case for some time now) we ought to think to the future and consider the implications of the club developing beyond the willingness and skills of a few individuals to maintain the flow and develop and expand services available to members such as the Parts Department, club Gatherings and so on.
One step at a time though: first we need to confirm that things as they are suit a majority of members, elect members who are willing to volunteer to take on responsibilities of vacant roles and decide on things like subscriptions and any other business within the remit of an AGM.
This ought to happen sooner rather than later so that we don't end up tied in knots trying to sort out too many things at once so September this year is proposed as being suitable as being after most members will be back from their annual holidays and before they become embroiled in preparations for Christmas.
For any AGM it is important that as many members as possible take part so that the outcome reflects the views of a representative majority. For the first AGM, given that there is no cost in becoming a Subscribing Member until level and frequency of subscriptions is decided by members at this AGM, anyone who is not already a Subscribing Member who wishes to have a say in how the club is managed should sign up as a Subscribing Member before 30 June. Likewise Subscribing users who have not yet sent off an application should do so before 30 June otherwise their status will revert to Registered user.
This does not prevent applications being sent after 30 June but anyone not a Subscribing Member by then may miss out on having their say in good time. This is because the Agenda for the AGM will be posted on the forum and to our offline members soon after 30 June so that ample time is available for nominations and proposals for any other business to be accepted before formal announcement of the AGM.
Apart from printing the Subscribing Member application form to fill in and send by post the following options are available which should cater for most members' circumstances including those outside the UK.
1. Edit the PDF form and send that as an attachment to email to the address on the form.
2. Scan the completed form as JPG then attach that to email to the address on the form.
3. If all else fails then send a plain text email listing the information required on the form with the statement -
- I agree to be bound by the Constitution of Bedford CF Org and any terms and
conditions as may be applied from time to time by the Council in accordance
with the Constitution.
- I agree to be bound by the Constitution of Bedford CF Org and any terms and